http://m.getsatisfaction.com/topics/7815694 Basic Assistance - Entering Expenses - Bills and Payment Details 2018-11-09T10:32:09Z 2018-11-09T05:46:35Z 7815694 http://m.getsatisfaction.com/topics/7815694 7815694 Basic Assistance - Entering Expenses - Bills and Payment Details 2018-11-09T10:32:09Z 2018-11-09T05:46:35Z Julie Burns http://m.getsatisfaction.com/people/9778062 https://d2r1vs3d9006ap.cloudfront.net/public/uploaded_images/11319722//platform/profilepic/_medium. julie_burns_8vwg8acjjeiiz Some basic help please - and I have tried to use the help - but I think I need to see other screenshots to set me on the right path.<br /><br />I can enter invoices and payments from customers okay.<br /><br />It is entering general expenses and bills from suppliers and payments to them that I am having trouble with.<br /><br />With payments to suppliers - if it is done through Paypal or using a credit card (not through Reckon Hosted) - is it still a "Cheque" that gets written??<br /><br />Is there any samples of screenshots out there to show someone how to do it - I am in a rural area.<br /><br />When we first go to enter a basic expense - where do we go ??&nbsp; to write a cheque - or a general journal entry against that expense and bank account ??&nbsp; Again is it a cheque that gets written even if paypal or credit card is used ??<br /><br />Thank you for any help for a beginner trying to get it right.&nbsp;&nbsp; question complete 7 5 1 comment http://m.getsatisfaction.com/topics/7815694/replies/19849446 http://m.getsatisfaction.com/topics/7815694 19849446 Pam responded to "Basic Assistance - Entering Expenses - Bills and Payment Details" 2018-11-09T06:05:49Z 2018-11-09T06:05:49Z Pam http://m.getsatisfaction.com/people/9173848 https://www.gravatar.com/avatar/7c0c8badd202b1cff3501a7de3407f8d?d=identicon&s=55&r=PG pam_3ga4ynl7sx7kp Hello Julie,&nbsp; you need to set up a bank account for your paypal account and a liablity bank acc for your credit card.&nbsp; &nbsp;Then you need to decide if its a one off and you havent entered the expense as an invoice, you can use write chqs, or a payment from a supplier of which you have entered an invoice for - then use the dropdown box at the top to pick the account you are paying from.&nbsp;&nbsp; 0 http://m.getsatisfaction.com/topics/7815694/replies/19849447 http://m.getsatisfaction.com/topics/7815694 19849447 Jason Williams responded to "Basic Assistance - Entering Expenses - Bills and Payment Details" 2018-11-09T06:08:29Z 2018-11-09T06:08:29Z Jason Williams http://m.getsatisfaction.com/people/9087741 https://d2r1vs3d9006ap.cloudfront.net/public/uploaded_images/11069619/1395244_603818936410512_2967601556219980860_n_medium.jpg jason_williams_44ujfh4s76lzd I find the best way is to enter it into suppliers then just edit cheque number to PayPal eft etc then when you go to pay bills it will bring them up if you enter the same name 0 http://m.getsatisfaction.com/topics/7815694/replies/19849451 http://m.getsatisfaction.com/topics/7815694/replies/19849446 19849451 Julie Burns responded to "Basic Assistance - Entering Expenses - Bills and Payment Details" 2018-11-09T06:18:34Z 2018-11-09T06:18:34Z Julie Burns http://m.getsatisfaction.com/people/9778062 https://d2r1vs3d9006ap.cloudfront.net/public/uploaded_images/11319722//platform/profilepic/_medium. julie_burns_8vwg8acjjeiiz Thanks - I have multiple paypal accounts open - because I use about 4 different currencies on a regular basis.&nbsp; &nbsp;The Credit Card is a debit card attached to the bank account/s (mulitple)&nbsp; 0 http://m.getsatisfaction.com/topics/7815694/replies/19849452 http://m.getsatisfaction.com/topics/7815694/replies/19849447 19849452 Julie Burns responded to "Basic Assistance - Entering Expenses - Bills and Payment Details" 2018-11-09T06:19:36Z 2018-11-09T06:19:36Z Julie Burns http://m.getsatisfaction.com/people/9778062 https://d2r1vs3d9006ap.cloudfront.net/public/uploaded_images/11319722//platform/profilepic/_medium. julie_burns_8vwg8acjjeiiz Change the cheque number to the Paypal Transaction Number ??&nbsp; Thank you for replying and your assistance - appreciated. 0 http://m.getsatisfaction.com/topics/7815694/replies/19849453 http://m.getsatisfaction.com/topics/7815694/replies/19849446 19849453 Julie Burns responded to "Basic Assistance - Entering Expenses - Bills and Payment Details" 2018-11-09T06:19:52Z 2018-11-09T06:19:52Z Julie Burns http://m.getsatisfaction.com/people/9778062 https://d2r1vs3d9006ap.cloudfront.net/public/uploaded_images/11319722//platform/profilepic/_medium. julie_burns_8vwg8acjjeiiz Thank you for your help - appreciated 0 http://m.getsatisfaction.com/topics/7815694/replies/19849574 http://m.getsatisfaction.com/topics/7815694 19849574 Acctd 4 (Shaz) (Reckon Accredited Bookkeeper/Regd BAS Agent) responded to "Basic Assistance - Entering Expenses - Bills and Payment Details" 2018-11-09T09:18:41Z 2018-11-09T09:18:41Z Acctd 4 (Shaz) (Reckon Accredited Bookkeeper/Regd BAS Agent) http://m.getsatisfaction.com/people/4372472 https://graph.facebook.com/564477472/picture?type=normal acctd_4 <p alt="" name="" rel="" target="" title="" type="" value="">The Reckon Accounts program - previously known as "QuickBooks" -&nbsp;was written back in the 80s.&nbsp; </p> <p alt="" name="" rel="" target="" title="" type="" value="">At that time the majority of businesses paid by "Cheque" so "Write Cheque" as a title made sense.&nbsp; Nowadays, it represents any form of payment OUT of the source bank account selected.&nbsp;&nbsp;&nbsp;&nbsp;</p><p alt="" name="" rel="" target="" title="" type="" value=""><br alt="" name="" rel="" target="" title="" type="" value="" /></p> <p alt="" name="" rel="" target="" title="" type="" value="">The best advice is this ....<br alt="" name="" rel="" target="" title="" type="" value="" /> <br alt="" name="" rel="" target="" title="" type="" value="" /> <i alt="" name="" rel="" target="" title="" type="" value="">Re-create in your Reckon Accounts (Hosted) program</i> <i alt="" name="" rel="" target="" title="" type="" value=""><u alt="" name="" rel="" target="" title="" type="" value="">exactly what you've done<br alt="" name="" rel="" target="" title="" type="" value="" /> </u></i><br alt="" name="" rel="" target="" title="" type="" value="" /> eg if you've received a bill to pay - Enter Bill.&nbsp; If you've paid a bill - Pay Bill<br alt="" name="" rel="" target="" title="" type="" value="" /> <br alt="" name="" rel="" target="" title="" type="" value="" /></p> <p alt="" name="" rel="" target="" title="" type="" value=""><b alt="" name="" rel="" target="" title="" type="" value=""><u alt="" name="" rel="" target="" title="" type="" value="">Bills v Cheques</u></b></p> <p alt="" name="" rel="" target="" title="" type="" value=""><b alt="" name="" rel="" target="" title="" type="" value=""><u alt="" name="" rel="" target="" title="" type="" value=""><br alt="" name="" rel="" target="" title="" type="" value="" /> </u></b>Enter a “Bill” (&amp; then “Pay Bill”)&nbsp;for expenses that you receive a supplier&nbsp;"invoice" for &amp; / or will be paying after the fact.<br alt="" name="" rel="" target="" title="" type="" value="" /> <br alt="" name="" rel="" target="" title="" type="" value="" /> </p> <p alt="" name="" rel="" target="" title="" type="" value="">Enter a “Cheque” for direct debits &amp; till/EFTPOS receipts (eg Officeworks, Bunnings etc)&nbsp;&nbsp;<br alt="" name="" rel="" target="" title="" type="" value="" /> <br alt="" name="" rel="" target="" title="" type="" value="" /> Determine the&nbsp;source account that the funds are coming out of&nbsp;eg your main business bank account, a PayPal account, a Credit Card etc<br alt="" name="" rel="" target="" title="" type="" value="" /> <br alt="" name="" rel="" target="" title="" type="" value="" /> </p> <p alt="" name="" rel="" target="" title="" type="" value="">Don't be confused by the different "<i alt="" name="" rel="" target="" title="" type="" value="">Payment Method</i>" options in Pay Bills.&nbsp; </p> <p alt="" name="" rel="" target="" title="" type="" value="">Here's what they mean:<br alt="" name="" rel="" target="" title="" type="" value="" /> <br alt="" name="" rel="" target="" title="" type="" value="" /> </p> <ul alt="" name="" rel="" target="" title="" type="disc" value=""> <li alt="" name="" rel="" target="" title="" type="" value="1"><b alt="" name="" rel="" target="" title="" type="" value="">Cheque </b>- Selecting this allows you to enter a Cheque number. </li> </ul> <p alt="" name="" rel="" target="" title="" type="" value="">I always use this as I like to use "EFT", "BPAY", "DD" etc as the payment number.&nbsp; Some like to&nbsp;enter the actual transaction number as per&nbsp;their online banking receipt.</p> <p alt="" name="" rel="" target="" title="" type="" value="">&nbsp;</p> <ul alt="" name="" rel="" target="" title="" type="disc" value=""> <li alt="" name="" rel="" target="" title="" type="" value="1"><b alt="" name="" rel="" target="" title="" type="" value="">Credit Card</b> - This allows you to use a "Credit Card" account to pay a bill &amp; will change the Payment Account list dropdown options to Credit Cards you have set up in your Chart of Accounts.</li> </ul> <p alt="" name="" rel="" target="" title="" type="" value="">DO NOT use this for payments you make using a debit card! &nbsp;A debit card is still linked to funds held in your bank account.&nbsp; A credit card is “Credit” (eg NOT your own money) !<br alt="" name="" rel="" target="" title="" type="" value="" /> <br alt="" name="" rel="" target="" title="" type="" value="" /> </p> <ul alt="" name="" rel="" target="" title="" type="disc" value=""> <li alt="" name="" rel="" target="" title="" type="" value="1"><b alt="" name="" rel="" target="" title="" type="" value="">Direct Debit</b> -&nbsp;Selecting this will auto-enter the bill payment number as&nbsp;"debit" </li> </ul> <p alt="" name="" rel="" target="" title="" type="" value="">(OK if you want EVERY&nbsp;payment&nbsp;tagged as that.&nbsp; Personally, I don't like it so never use it)</p> <p alt="" name="" rel="" target="" title="" type="" value="">&nbsp;</p> <ul alt="" name="" rel="" target="" title="" type="disc" value=""> <li alt="" name="" rel="" target="" title="" type="" value="1"><b alt="" name="" rel="" target="" title="" type="" value="">Standing Order</b> -&nbsp;Selecting this will auto-enter the bill payment number as&nbsp;"order" </li> </ul> <p alt="" name="" rel="" target="" title="" type="" value="">(Not sure why this one is even in there still!)</p> <p alt="" name="" rel="" target="" title="" type="" value="">&nbsp;</p> <ul alt="" name="" rel="" target="" title="" type="disc" value=""> <li alt="" name="" rel="" target="" title="" type="" value="1"><b alt="" name="" rel="" target="" title="" type="" value="">Bank Online</b> – DO NOT use this simply because you are going to make an online payment (EFT/BPAY)!&nbsp; </li> </ul> <p alt="" name="" rel="" target="" title="" type="" value="">This is for creating a <b alt="" name="" rel="" target="" title="" type="" value=""><i alt="" name="" rel="" target="" title="" type="" value="">specific</i></b> type of electronic file payment (“ABA”) that gets exported &amp; uploaded into your online banking site.</p> <p alt="" name="" rel="" target="" title="" type="" value="">&nbsp;</p> <ul alt="" name="" rel="" target="" title="" type="disc" value=""> <li alt="" name="" rel="" target="" title="" type="" value="1"><b alt="" name="" rel="" target="" title="" type="" value="">Cash</b> -&nbsp;Selecting this will auto-enter the bill payment number as&nbsp;"cash" </li> </ul> <p alt="" name="" rel="" target="" title="" type="" value="">Best used for Cash-only purchases out of a “Cash” bank account (eg Petty Cash)</p> <p alt="" name="" rel="" target="" title="" type="" value="">(I still use “Cheque” &amp; type in “CASH” as I’m pedantic about formatting &amp; like to have all my payment numbers in capitals lol)</p> <p alt="" name="" rel="" target="" title="" type="" value="">&nbsp;</p> <p alt="" name="" rel="" target="" title="" type="" value=""><b alt="" name="" rel="" target="" title="" type="" value=""><u alt="" name="" rel="" target="" title="" type="" value="">Paying Business Expenses with Personal Funds</u></b></p> <p alt="" name="" rel="" target="" title="" type="" value=""><b alt="" name="" rel="" target="" title="" type="" value=""><u alt="" name="" rel="" target="" title="" type="" value="">&nbsp;</u></b></p> <p alt="" name="" rel="" target="" title="" type="" value="">Lastly, if you want to enter &amp; track business purchases you’ve made using your personal funds, create a “Bank” account in RA/RAH (called “Owed to Me” or similar) to pay these out of.</p> <p alt="" name="" rel="" target="" title="" type="" value="">This allows you to still Pay Bills or enter Cheques accordingly, whilst tracking the total owed back to you at any time.&nbsp; (Note this will display as a negative figure in your Chart of Accounts.&nbsp; This is because you’re spending with no available funds in this account to start with)</p> <p alt="" name="" rel="" target="" title="" type="" value="">&nbsp;</p> <p alt="" name="" rel="" target="" title="" type="" value="">When you are ready to reimburse yourself, enter a Chq out of the source bank account (eg main business bank account) posting to your “Owed to Me”, no tax code.</p> <p alt="" name="" rel="" target="" title="" type="" value="">&nbsp;</p> <p alt="" name="" rel="" target="" title="" type="" value="">I find the “Chq” entry preferable for transfers between financial/bank accounts as the “Transfer Funds” window doesn’t have a Ref/Chq No. &amp; also a limited Memo for reporting.</p> <p alt="" name="" rel="" target="" title="" type="" value="">&nbsp;</p> <p alt="" name="" rel="" target="" title="" type="" value="">Hope that helps to clarify.</p> <br alt="" name="" rel="" target="" title="" type="" value="" /> 0 http://m.getsatisfaction.com/topics/7815694/replies/19849629 http://m.getsatisfaction.com/topics/7815694/replies/19849574 19849629 Julie Burns responded to "Basic Assistance - Entering Expenses - Bills and Payment Details" 2018-11-09T10:32:09Z 2018-11-09T10:32:09Z Julie Burns http://m.getsatisfaction.com/people/9778062 https://d2r1vs3d9006ap.cloudfront.net/public/uploaded_images/11319722//platform/profilepic/_medium. julie_burns_8vwg8acjjeiiz Thank you very much - some of this is definitely helpful - because I enter everything manually - due to my OCD - but also because I have more than 1 currency.&nbsp; I like the Transfer Funds for tranfering monies from accounts - I didn't use it originally - but have found that useful.<br /><br />I tend to record the "transaction number" for each payment made - no matter the method.<br /><br />I may come back to you about some points if that is okay ??<br /><br />Thank you again for taking the time to explain - very helpful.<br /><br />Regards<br /><br /><br /><br />Julie 0